Outlook e-mail templates are a really powerful feature, though often underestimated. Rather few people know that templates for Outlook emails exist and even fewer know how to create and use them the right way. Imagine how much time you could save if instead of typing the same text over and over again, you would simply click on a template and a nicely formatted e-mail message with pre-verified and therefore always accurate information is ready to be sent!
This section explains how to create and save email templates on an example of Outlook In Outlook , and , it works exactly the same way, with maybe some insignificant differences in the color scheme and design of the Outlook ribbon. For example, you've created a new design of your newsletter and now want to save it as an email template:.
Do not change the destination folder where email templates are saved, otherwise Outlook won't be able to locate them. By default, Outlook saves all template files to this folder:. This will display a list of all the e-mail templates you currently have. Select the needed one and click Open. That's it! A new message will be created based on the chosen template, with the same body, subject, formatting, images, etc.
To modify an existing template, open it as an email message as described above and make the changes you want. After that save the template under the same name again as described in Saving an Outlook template. If you frequently use one or more templates in your work, navigating to the Developer tab each time may seem quite a long way. In this case you can create a shortcut and place it on your desktop or pin the template to the task bar.
The latter seems even a better option, so let's go ahead with it. This will create a shortcut on your desktop and you click it whenever you want to create a new message with this template.
An Outlook template is a usual file. Remember Me Forgot your password? Password Reset. Please enter the email address for your account. A verification code will be sent to you. Once you have received the verification code, you will be able to choose a new password for your account. About Us Our team. How to create and use templates in Outlook? The following instruction will help you: Create and use templates in email sending in Outlook Easily create and use templates in Outlook with Kutools for Outlook Create and use templates in email sending in Outlook 1.
See screenshot: 2. Compose your email. See screenshot: 5. You will see an outlook template is created. Go to the Developer tab, click Choose Form. See screenshot: 9. A new mail will be created after you clicking the Open button.
Easily create and use templates in Outlook with Kutools for Outlook After installing Kutools for Outlook , the Auto Text utility will help you quickly save your email content as auto text entry quick parts , and use it as template in the future. Quick Report, Count Selected Mails Enable you to do smarter, faster and better in Outlook. Read More You can open an attachment from the Reading Pane, or from an open message. After opening and viewing an attachment, you may choose to save it to a disk drive.
If a message has more than one attachment, you can save multiple attachments as a group or one at a time. On the Attachments tab, in the Actions group, click Save As. You can also right-click the attachment, and then click Save As. For more information, see Open and save attachments.
You can create personalized signatures for your e-mail messages that include text, images, your Electronic Business Card, a logo, or even an image of your handwritten signature. Open a new message. On the Message tab, in the Include group, click Signature , and then click Signatures.
In a new message, on the Message tab, in the Include group, click Signature , and then click the signature that you want. For more information, see Create and add a signature to messages. Appointments are activities that you schedule in your calendar that do not involve inviting other people or reserving resources. Alternately, you can right-click a time block in your calendar grid, and then click New Appointment. For more information, see Schedule an appointment.
A meeting is an appointment that includes other people and can include resources such as conference rooms. Responses to your meeting requests appear in your Inbox. For more information, see Schedule a meeting with other people. You can set or remove reminders for a variety of items, including e-mail messages, appointments, and contacts.
In an open item, on the Appointment or Meeting tab, in the Options group, in the Reminder drop-down list, select the amount of time before the appointment or meeting when you want the reminder to appear. To turn a reminder off, select None. Tip: You can quickly flag e-mail messages as to-do items by using reminders. Right-click the Flag Status column in the message list. Or if you have the message open, on the Message tab, in the Tracking group, click Follow Up , and then click Add Reminder.
For more information, see Set or remove reminders. Contacts can be as simple as a name and e-mail address, or include additional detailed information such as street address, multiple phone numbers, a picture, birthdays, and any other information that relates to the contact. For more information, see Create or add a contact.
Many people keep a list of things to do — on paper, in a spreadsheet, or with a combination of paper and electronic methods. In Microsoft Outlook you can combine various lists into one, get reminders and track task progress.
For more information, see Create tasks and to-do items. Notes are the electronic equivalent of paper sticky notes. Use notes to jot down questions, ideas, reminders, and anything you would write on paper. In Notes , in the New group, and click New Note. For more information, see Create a note.
0コメント