Choose the correct answers. Header data B. Storage location C. Item overview D. Item details E. Document overview F. Header data C. Client B. Company code C. Plant D. Storage location E. Purchasing organization F. Plant E. Choose the correct answer. Choose transaction MIGO. Enter the purchase order number and choose Execute. Select the OK checkbox for the items and enter a storage location. Choose the transaction Goods Receipt and Purchase Order as the reference document.
TSCM50 Unit 1 Which of the following is the first step when entering a goods receipt with reference to a purchase order? The purchase order is deleted. An accounting document can be generated. A material document is generated for each item. The purchase order history is updated for each item of the purchase order. A material document is generated. A credit memo is automatically generated for the vendor for the amount of the delivery value.
Invoicing party B. Invoice date C. Tax rate D. Subsequent delivery B. Subsequent debit C. Invoice D. Subsequent adjustment E. Invoice E. Business Example Your company has entered into a business relationship with a new vendor. As a part of your job, you need to approve invoices for payment and carry out other processes to order from this vendor.
For this reason, you must know how to create a new vendor master record. Create a master record for a new vendor with the purchasing and accounting data. The purchasing and accounting data for new vendor, Highspeed Gr. Since your company will now purchase products or services from this source on a regular basis, create a master record for this vendor. Task 1 1.
Vendor master record maintenance based on the organizational levels. You already know that vendor master data is maintained on the basis of organizational levels. For which organizational levels do you enter data in the vendor master record? Task 2 Creation of vendor master data is based on menu paths. Which menu paths can you use to create a vendor master record in purchasing?
How do these differ? Task 3 Create vendor master record. The vendor master data for vendor T-KY has been created. Now, requisitions for certain materials procured from this vendor can be automatically converted into purchase orders. To facilitate this change, set the necessary indicator in the vendor master record. Change the control data in the Purchasing data of the vendor master record accordingly. Fred Fisher is the contact person for purchasing.
His telephone number is Enter this information in the Purchasing data specific to the Purchasing Organization. Hint: You can also enter the details of the sales person in the Contact persons data field. These details form part of the cross-client data. You can store additional information about your contact person here, such as department or material status.
You can also enter more than one contact person from a department. On the other hand with transaction MK01, you create only general data and data specific to purchasing. Company code-specific data can be created only with transaction XK Field Value Recon. Note: There is no input required in the Control, Payment transactions, Correspondence, and Partner functions screens. Task 4 Change vendor master record. The vendor has now informed you that Mr.
Field Value Salesperson Mr. Fred Fisher Telephone e Select the Automatic purchase order checkbox and save the data. Business Example You are responsible for creating and maintaining material master records in your enterprise.
For this reason, you must know how to create a material master record for a new headlight. Create a new material master record with the data of the individual user departments. A special type of headlight is needed for the manufacture of a new motorcycle model.
This headlight is procured externally. After consulting the other departments involved, you create a material master record of the Material Type Raw material for the headlight. The material is initially to be used in Plant It is necessary to create several views with the data of the individual user departments. Create material master record. Create a new material master record with the number T-MY.
Location The base unit of measure used for the headlight is piece PC. The headlight is assigned to material group Bulbs. The gross weight is 4 kg and the net weight is 3. Because you use the headlight in German-speaking countries, you also maintain the material description in German. German description: Scheinwerfer Extrahell-.
Hint: You can enter short descriptions in other languages in the additional data. Choose Additional data. Enter the following data in the Purchasing view Purchasing group T is responsible for procuring the headlight. The goods receipt processing time for this material is 1 day.
Under or overdelivery of the material is not accepted. Choose the suitable purchasing value key. Enter the following data in the Purchase Order Text view. The purchase order text reads as follows: The material supplied must be in accordance with our technical specification no.
You can also enter the purchase order text in German: Das gelieferte Material muss unsere technische Spezifikation Nr. Hint: Choose Create text to create the purchase order text in other languages.
When you create a purchase order, the system uses the language from the vendor master record as the default purchase order language. The material short text and the purchase order text are adopted from the material master record and output in the purchase order document in the purchase order language. The headlight is to be stored in storage bin BL at storage location When you have entered all the data, save your new material master record. Display the material master record. Which views are proposed for display?
Purchasing group T is responsible for procuring the headlight. Reminder letters expediters regarding undelivered goods are to be sent 10, 20, and 30 days after the date on which delivery is due.
Field Value Plant Stor. Business Example As a part of your job, you are responsible for creating and maintaining the material master records in your enterprise.
For this reason, you must know how to extend a material master record. The accounting data has been provided for Material T-MY. Extend the material master record by adding the accounting data for Plant The material is assigned to the Valuation Class Raw materials 1. The material is valuated according to the Moving average price procedure. The valuation price amounts to EUR Business Example You are responsible for creating and maintaining material master records in your company.
As a part of your job, you need to add data for another plant to the material master record for the headlights. As a reference, use the data of the material that you have already entered for plant Maintain material master data using entry aids.
The headlight is now also used in plant Extend the material master record with the data for this plant. Copy material master record. Create the material master record T-MY for plant and storage location As a reference, use the data from the material master record that has already been created for plant and storage location Hint: When working with reference materials, it is a good idea to select the Create views selected checkbox in the Select Views dialog box.
If you select this checkbox, you can save your data immediately from the view copied first. Then you do not have to choose Enter to confirm each of the selected views. Caution: Remember to enter the organization levels plant , storage location as a reference. Save your entries and then make sure that all data is adopted correctly.
Change material master record. Change the purchasing and accounting data for material T-MY for plant The data changes should update immediately.
In plant , the system should always propose that the material is posted to quality inspection stock when it is received. The material is also assigned to the valuation class in this plant, and is valuated with the standard price of EUR Save your entries after the change. Display change documents for a material. Find out when the accounting data for material T-MY in plant was last changed. Enter material data for several storage locations. You store material T-MY in plant in several storage locations.
Enter the data for these additional storage locations using collective entry for storage locations. Materials List. Check whether your material has been created for plants and Display the material list for material T-MY and plants and It is particularly important to check if the valuation data is consistent with the information from the previous exercises.
Hint: Try to limit the information you specify in the materials list as much as possible, so that the system does not have to search too many data records. If necessary, confirm the message that the material type and industry sector will be copied from the material master record.
Field Value Copy from Plant Stor. Location e Choose Continue. Field Value Standard price 80 g Save your entries. Display the details of the change that was made with transaction MM Material T-MY should be created in plants and In plant , the material should be valuated with a moving average price of EUR In plant , however, the material should be valuated with a standard price of EUR Account group B.
Reconciliation account C. Field D. Purchasing organization D. Purchasing data for ordering purposes B. Inventory management data for posting goods movements C. Accounting data for material valuation D. Materials planning data for material requirements planning E. Which views must you create as a minimum to be able to map this procurement process in the system?
Purchasing B. Accounting C. Among other things, the material type controls: Choose the correct answers. The type of number assignment B. The permissible length of the material short text C.
Whether a material may be ordered internally or externally D. Which views user-department-specific data can be maintained E. Among other things, the material type controls: A. The type of number assignment C. Sales area C. Client C. Presettings for industry sector, views and organizational levels B. Collective entry of storage location data C. Use of reference material D.
Material master data B. Vendor master data C. Info records D. Purchasing documents E. To rationalize the relevant entry process, you first enter the data that is identical in all documents materials, quantities, dates, and collective RFQs. Then, you enter the vendor assignment. Organization, and Purchasing Group. You can also enter the default values for the items if you enter the Delivery Date, for example, this date appears as the default value for each item. You can change the default value at any time.
Note: If you want to request quotations for materials across plants, ensure that you have not specified a plant in the default values for the items. Choose Enter. This takes you to the Header Data screen. Note: If the Coll. Enter a collective number. This takes you to the Item Overview screen. For each item, enter the desired material with quantity and delivery date. Note: You can request quotations for materials with or without a master record.
If there is no master record for a material, leave the material number field blank and enter only a short text. For these items, you must also enter the material group and the purchase order unit manually. Enter the number of the vendor. The system then copies the address data from the vendor master record. When entering a one-time vendor number, you must enter the complete address manually.
Save your entries. For the other vendors to receive the RFQ, enter the vendor number and save the document. Exit the function. Business Example You have added a new material to your product range. Start an RFQ and quotation activity to determine from which vendor you can procure the material at the best price. Create, display, and print request for quotations RFQs. Do not specify a plant in the RFQ.
Hint: If you create a purchase order with reference to a quotation, you can freely select the plant in the purchase order item only if no plant is specified in the RFQ item. If a plant is specified in the RFQ item, you can order for this plant only. You should therefore specify a plant for an RFQ only if you want to procure the material for this plant. You would like to transact with a prospective new vendor. Use the one-time vendor master record because you do not want to create an individual master record for the vendor.
Select all messages for the RFQs in purchasing group T. Enter in the Vendor field and provide an address. For these vendors, the system copies the address from the master record.
Enter the prices in the RFQ documents. Enter the number of the RFQ and choose Enter. This takes you to the RFQ item overview screen. You can enter the vendor price directly in the item overview or for each item on the Item Details screen. Hint: Entry of time-dependent conditions in the quotation depends on the document type of the RFQ. If necessary, enter additional data such as the delivery date from the vendor quotation. Maintain the quotations in the system according to your requirements.
Quotation Processing 1. Entering quotations The vendors provided the following information about prices and delivery times for the Universal-Taillight- , California. Enter the data in the RFQ and quotation document for the particular vendors. Compare prices. To determine the most favorable supplier, execute a price comparison for the three quotations entered. Select the quotations to be compared with the collective number GR and purchasing organization Display the mean value quotation in the price comparison list and include the discount in the price calculation.
Determine the most reasonable quotation. To specify the system to consider the delivery date and the payment terms when comparing the three quotations, go directly from the price comparison list to the individual quotation. You can also change how the price comparison list is displayed in the ALV grid control to ensure that the list displays the delivery date and the payment terms.
Then, undo the setting for the user parameter. Print rejection letters. After you have checked the quotations again, select the most reasonable quotation. For the two quotations that you do not require, select the rejection checkbox. Send the two rejection letters. Before printing the letter for vendor T-KA , ensure that it is marked as a rejection letter.
Hint: If necessary, choose Enter to confirm the message for the statistically relevant delivery date. The statistically relevant delivery date is relevant for the vendor evaluation. The price comparison list is displayed in the ALV grid control. The delivery date and payment terms are now displayed in the list. Hint: Do not exit the price comparison list, because you can use it to process the following task. Position the cursor on the quotation number. The system goes to the quotation, and you can select the rejection indicator checkbox in the quotation item.
The message is marked as Rejection letter relating to RFQ. Choose Select all, and then Output Message. Choose Document Overview On if the document overview is not yet displayed. Select documents and selection variants. Choose Selection variant and select a document category for example, RFQ. You will see the selection screen on which you can limit the selection of documents using selection criteria. Note: With Dynamic selections, you can include additional selection criteria.
Choose Execute. The selected documents are displayed in the document overview. Determine breakdown. Choose Change breakdown. Move the values to be used for grouping your documents from the column set to the sort criteria. Copy your selection with Transfer. Change the layout. Move the values that you want to display in the document overview for your documents from the column set to the column selection displayed columns.
Save the layout. Click the drop-down list to the right of Select layout to display the context menu for the Layout, and choose Save layout. Enter a key and description for the new layout, and decide whether the layout is to be created specific to a user or cross-user. Hint: Authorization is required to create cross-user layouts. Choose Save. Business Example After an RFQ or quotation activity, you want to order the requested material from the supplier with the most favorable price. Create a purchase order with reference.
Purchase order entry Order the Universal-taillight- , California, from vendor Rasch Gr, which was proved to be the best supplier after the RFQ activity. When creating a purchase order, refer to the RFQ to reduce the entry load and avoid entry errors. To establish the reference to the RFQ, use the document overview in the purchase order transaction.
Configure the document overview. Select the RFQs for purchasing group T and purchasing organization Execute the selection variant. Group your RFQs according to the vendor and purchasing document, and display the item and material numbers. Save these settings as layout L with the description Layout Group. Create a purchase order with reference to an RFQ. Create a purchase order for purchasing organization and purchasing group T with two items.
For each item, refer to the quotation of vendor T-KB. The system proposes data, such as quantities and conditions, from the quotation. The system does not propose plant data here. Save your purchase order and note the purchase order number. Determine the status of the message. Display the purchase order and determine whether it has been issued as a message. If the message has not yet been processed, print the document and then recheck the status of the message.
Change the purchase order. The remaining conditions are unchanged. Change the conditions for both order items accordingly. Save these changes. Remain in the purchase order transaction after the changes have been saved. Do not leave the purchase order transaction. Display the purchase order and answer the following questions. Which user created the purchase order? Which user changed the order item? When were the order items changed? What has been changed in the order item?
Where is the RFQ number that refers to the purchase order items stored in the system? Is there a purchase order history for both items?
Display and output the changed purchase order as a message. Display a print preview message on your screen of the changed purchase order, and output the message. Is the message flagged as a change message? Are the changes listed in the document? Your RFQs for purchasing group T are displayed in the document overview. Then, choose Transfer. Repeat the procedure for Material Column Set. Select the User-specific checkbox and choose Save.
On this tab, you can also see whether the purchase order has been sent as a message. You will reach a separate screen on which a list of messages for the purchase order is displayed. The status shows that the message has not yet been processed. Exit the transaction twice. The message has now been processed. The purchase order you changed most recently is automatically displayed in change mode.
Also, no goods receipts or invoices have been entered for this purchase order item. On the screen output, the document is flagged as a changed document.
The vendor is informed about which information has changed for each item. Business Example To help you determine sources of supply and prices, you can store information for specific material-vendor relationships in the system. You can enter the conditions in the system and other price elements, such as freight costs and reductions for a material, depending on the vendor and purchasing organization.
You can also enter planned delivery times, tolerances, and terms of delivery. Caution: You can carry out this exercise only if you have created a purchase order. Maintain purchasing info records. Display, change, and analyze info records.
You intend to use additional purchasing info records. Therefore, you want to update as much of the data as possible from the purchase orders and quotations in the Universal taillight- , California info records.
Display the info record list. Display all info records saved in the system for material T-MB and purchasing organization On the selection screen, do not change the system default values for price calculation. The prices determined by the system are net prices. Determine administrative data and prices.
What is the info record number? When and by whom was the info record created? Do conditions exist for this info record? Give reasons for your answer. What is the number of the previous purchase order? Copy conditions from quotations. You would like to keep these conditions in the info records. Hint: Use the price comparison list function for the most efficient way to select and change your quotations.
The collective number of your quotations is GR. Display all the info records saved in the system again for material T-MB and purchasing organization Note the info record numbers. Change the info record. Use this data to change the info record for this vendor and material. The average delivery time planned delivery time is ten days.
Also, the vendor accepts only purchase orders that have a minimum quantity of 50 pieces. Process quantity-dependent price. What net price would you have to pay per piece if you wanted to order the following quantities of material T-MB from vendor T-KA?
Use the info record list by material to carry out the net price simulation. The administrative data contains information about when the info record was created, who created it, and the info record number. Note: The info record number is also specified in the General data and Purchasing organization data area.
Data 1. No conditions exist because the system automatically generated the info record when you created your previous purchase order. Conditions will not be copied from the purchase order to the info record. Data 2 to determine the number of the previous purchase order. The system automatically generates an info record without conditions.
Select C from the InfoUpdate checkbox and save your entries. Field Value Purchasing organization c Choose Execute.
The system did not create info records for one-time vendors. Because the InfoUpdate checkbox was set in the quotations purchasing document, these conditions were updated in the info record. Data 1 toggle button and enter the following data: Field Value Pl. In the Validity Periods: Conditions dialog box, select the validity period and choose the Choose pushbutton. Scale Quantity Amount 50 15 18 h Save your entries.
Then, enter the desired quantity. The determined price is then displayed in the list. If you vary the purchase order quantity, the price is adjusted according to the conditions from the info record. Net price per piece of material T-MB is based on the order quantity. Business Example You enter the goods receipts for your purchase order. You can see the effects of the various valuation procedures on how the accounts are updated in FI and how the material valuation prices are updated.
Post a goods receipt. Effects of a Goods Receipt. In the exercises given in this section, you should make a note of, compare, and analyze the different data for the material stocks and valuation prices. Note the stocks for the two plants in table 1 stock overview T-MB. Do not leave the stock overview after this.
Display material master record. Display the Accounting 1 tab page and the Plant stock tab page for material T- MB for plants and Compare the plant stock data with the data from exercise 1. Use the data from the accounting view to fill tables 2 and 3 for the accounting data for plants and Enter goods receipt for plant Enter the goods receipt with reference to the purchase order, and post it in the unrestricted-use stock in storage location Refer to the delivery note for additional required data.
Do not post the goods receipt for the second purchase order item for plant Dresden. Hint: You can search for the purchase order item, if you miss the purchase order number. Choose Find purchase order. Display the documents. Display the material document and accounting document for the goods receipt. Which accounts are posted with which amounts? Item Account Account Short Amount Text 1 Inventory — Raw material 1 2 Goods Rcvd or - Invoice Rcvd third party Exit the accounting document, and go directly from the material document to the material master record.
Choose the Accounting 1 view and complete table 2 with the current accounting data for plant Enter the goods receipt with reference to the purchase order, and post it into the quality inspection stock in storage location Hint: Make sure that you either leave the plant field blank or enter plant after the purchase order number. Which accounts are updated with which amounts? Exit the accounting document and go directly from the material document to the material master record.
Choose the accounting view and enter the current accounting data for plant to table 3. Compare posting results. Look at tables 2 and 3 and exercises 4 and 6. Why do the accounting documents and the total value of material T-MB differ for each plant?
Answer: In plant , the material is valuated using the moving average price. Therefore, the stock value increases by the product of the goods receipt quantity and the price of the purchase order item. Therefore, the stock value increases by the product of the goods receipt quantity and the standard price in the material master. Check whether the purchase order history was updated for both items. Can you tell immediately whether the full quantity of your purchase order was delivered? Hint: The header details contain the Status tab page.
Use display version 50 to analyze the stock overview for material T-MB in plants and Note the current stocks in table Display the material document for the last goods receipt again.
In the material document, where does it tell you that goods were posted to stock in quality inspection? Where is this information derived from? Choose the Delivery tab page in the Item Detail screen area of item 20 in the purchase order.
On this tab page, you will see the Stock Type field with the entry Quality inspection. This default value was copied from the material master record to the purchase order. In the material master record, you will see the Post to insp. For material T-MB , the checkbox is only set for plant Transfer material to unrestricted-use stock.
The quality check for plant made a positive usage decision for the pieces of material T-MB. Post the material from quality inspection stock to unrestricted-use stock. After being released, the material stays in storage location Which movement type is necessary? Display the document for transfer posting.
Display the material document. Why is there no accounting document? Check whether the stock overview was correctly updated, and supplement the data in table 1. Use display version 50 in the stock overview.
Hint: If you have opened the detail data for the item, you can only enter the data for this item in the Detail Data screen area. Do not exit transaction MIGO when this task is finished. Note the accounting document data in the table. Short Text in the Item Overview screen area.
Do not exit transaction MIGO when task is finished. Item Account Account Short Amount Text 1 Inventory - Raw material 2 2 Goods Rcvd or - Invoice Rcvd third party 3 Income - Price - variances Exit the accounting document and go directly from the material document to the material master record. Do not leave transaction MIGO when this task is finished. The purchase order history was correctly updated for both goods receipts. You will receive information about the transaction goods receipt with the relevant material document, quantity, and value of the posting.
The status for the purchase order reads Delivered. Stock overview Use display version 50 to analyze the stock overview for material T-MB in plants and Choose Execute, and choose the Where tab page in the Item Detail screen area.
This value was copied from the purchase order. Quality inspection. The system outputs the message No subsequent document found in accounting. During the transfer posting, no accounting document was created because this is a transfer posting within a valuation area the valuation area is the plant. Business Example You are analyzing the updates in financial accounting that automatically occur when an invoice is posted.
In particular, you are interested in the connection between the material valuation procedures and the updating of the accounts in financial accounting. Enter an invoice with reference to a purchase order. Invoice verification with unplanned delivery costs Vendor Rasch Gr. In addition to charging you for the taillights, the vendor has included the freight costs in the invoice.
Enter an invoice. Hint: Note that the invoice also includes freight costs. Enter these freight costs as unplanned delivery costs on the Details tab page. Which postings are generated as a result of the unplanned delivery costs? If so, what and why? Display the invoice document and purchase order history. Display the invoice document and go to the purchase order history.
Determine what influence the entry of the invoice with unplanned delivery costs had on the updating of the purchase order history. Make a note of the accounts and amounts. Postings 3 and 5 are caused by the unplanned freight charges. Posting 3 results in the debiting of the stock account Raw Materials 1 because the material is valuated according to the moving average price procedure in plant In plant , the material is valuated at the standard price.
No subsequent debit posting is made to the stock account due to the unplanned delivery costs. Instead, a posting is made to the expenditure account for price differences. In comparison with the values from goods receipt processing, the total value and the moving average price have been adjusted in plant , resulting in a total value increase.
The total stock, total value, and standard price in plant remain unchanged. Choose Enter or Display document to display the invoice document. Due to the unplanned freight costs, there are variances in the purchase order history attributable to the invoice received amounting to EUR per item.
Quotation C. Material master record D. Purchasing info record E. Quotation D. RFQ or quotation B. Contract C. Purchase order D.
Compare prices from quotations at item level. Maintain enter and change prices in quotations. Issue rejection letters. Save market prices. You can execute changes in this way only for purchase orders and purchase requisitions. Purchase order B. Goods receipt C. Invoice receipt D. Company code D. The valuation class is a grouping key that controls the procedure used to valuate a material. Your choice of valuation class determines whether conditions at plant level are allowed for a material.
The valuation class is used to determine which stock account is updated during the goods movement of a material. The valuation area controls which valuation classes are allowed for a material. The valuation class enables you to manage the stocks of multiple materials in a stock account.
This price must be specified in the material master record. Variances from this standard price are posted to price difference accounts. Material master record B. Vendor master record C. Purchasing info record D. Request for quotations E. Purchase order F.
Material master record E. If the goods movement is relevant to valuation, the system creates at least one accounting document in addition to the material document. Select all the accounts to which postings could be made within the framework of invoice entry. Vendor account B.
Stock account E. Account for gain from price differences F. Account for loss from price differences G. Stock account F. Business Example The various departments in your company report their material requirements to Purchasing using purchase requisitions. These purchase requisitions are then processed in the Purchasing department.
To simplify processing, the Purchasing department provides a catalog containing the materials most frequently required by the other departments. This catalog contains both materials with master records and materials without master records. Each material in the catalog comes with a short text, vendor, price, and vendor material number.
When a purchase requisition is created, items can be copied from the catalog. Create a Purchase Requisition. In the IT department, you need cordless optical mice, a stereo headset, and external hard disks. You can select the mice and the headset from the catalog.
For the external hard disks, you need to enter all the relevant data manually. Before you create the purchase requisitions, maintain your personal default values. Enter the data for each item. Define the following values: Field Value Pur. Create purchase requisition with catalog items. Use the catalog when you create the items for the headset and the mice.
Display the details of the catalog entries before you copy the items to your purchase requisition. By using our site, you agree to our collection of information through the use of cookies.
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